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Interest for the citizens of Kosovo

Frequently asked questions

1.Can I apply for personal documents (Identity Card and Passport) in the Diplomatic/Consular Mission of the Republic of Kosovo?
Yes. You can apply for personal documents (Identity Card and Passport) in the Embassy/Consulate of the Republic of Kosovo in Berlin.
2.Can I apply for personal documents (Identity Card and Passport) via mail?
No. Applying for personal documents cannot be done via mail due to the photography and the electronic signature that is required. You need to be present in person at the Consulate. Upon presenting in person and completing the application, the Consulate in Berlin can send your documents via mail service, when so requested by the party/you. Also, the costs of postal services are covered by the party.
3.What are the appointment hours at the Consulate of the Republic of Kosovo in Berlin?
The working hours with parties at the Consulate of the Republic of Kosovo in Berlin is as follows: Monday to Thursday from 9:00 – 12:00h and 14:00-17:00h.
4.Do I need to make an appointment for consular services at the Consulate of the Republic of Kosovo in Berlin?
Yes. With the exception of emergencies, an appointment for consular services at the Embassy/Consulate of the Republic of Kosovo in Berlin is required. Appointments can be made in the following phone number: +49(30)240476911 or through email consulate.berlin@rks-gov.net.
5.What should I do if I have an urgent matter?
If your case is of urgent nature, you must initially contact the regular consular number at +49(30)240476911; the emergencies number +49 179 36 70 536 or visit the Consulate directly during hours for working with parties to address your issue.
 
6.I have tried calling the Consulate times, but the line is busy. What should I do?
The Consulate of the Republic of Kosovo in Berlin is dedicated to answer all your questions and requests for consular services, but despite our will and desire, it is impossible to respond to all requests/calls, particularly during the holiday period. The current capacity of the phone line in the Consulate is to receive sixteen calls at the same time and you have to wait your turn. Please do not lose patience, but try until you are connected or if that seems impossible, write an e-mail or visit the Consulate in person if your case cannot wait.



7.From what age can I apply for an Identity Card?
Persons from the age of 16 (sixteen) years old can apply for obtaining an Identity Card under the Administrative Instruction for equipping with Identity Card of the MIA and other applicable legal provisions.
8.What is the time period for obtaining a Passport and Identity Card from the moment of applying at the Consulate, and do I need to call the Consulate again for information on whether the ID card or the Passport are ready to be withdrawn?
Your Identity Card or Passport will be ready to be withdrawn within a period of two-weeks to a month from the moment of your application before the Consulate. You do not need to call the Consulate again to check whether you can withdraw the ID or the Passport, as once they are ready to be withdrawn you will receive two SMS from us – one for the ID card and one for your passport. The legal time limit for issuing identification documents from the consulate is no later than 30 (thirty) days, with the exception of technical problem or when cases are under review by the commission.
9.How can I withdraw/obtain documents (ID card/ Passport) at the Consulate?
The withdrawal of the passports in case of persons under 18 (eighteen) years old must be done by one of the parents, i.e. his/her legal representative or a person authorized from the parents, by presenting the following documents: identity documentation of the parent, legal representative or authorized persons; the receipt of the application for passport of the (child). Applicants from sixteen (16) years old may personally withdraw the passport.
Moreover, the withdrawal of the Identity Card and Passports for persons over the age of 16 (sixteen) years old should be done by the applicant in person or by a person with an original authorization certified by the notary or the competent body. Upon withdrawing the Identity Card/Passport, the authorized persons must present evidence of the application, identity document and sign the evidence of receipt. If at the time of application, you request and agree to have the Identity Card and Passport delivered via postal services by the Consulate, than you can chose that option. The mail service costs shall be borne by the party.
10.What is the consular fee of applying for Identity Card and Passport at the Consulate of the Republic of Kosovo in Berlin?
 
 
The consular fee for Identity Card is 40 EUR, whereas for passports is 100 EURO for persons over 18 (eighteen) years old, while for persons under the age of 18 (eighteen) years old, the consular fee is 80 EURO.
11.Where can I make the payment for Consular Services provided by the Consulate?
 
The payment of consular services provided by the Consulate can be done at the Consulate, if you have a Bank Card, or in lack thereof, you can make the payment at the Post Office, located at a distance of a 10 minute walk from the Embassy / Consulate.
12.What is the address of the Consulate of the Republic of Kosovo in Berlin?
 
The address of the Embassy / Consulate of the Republic of Kosovo in Berlin is:

Koenigsallee 20A/20B, 14193  Berlin


Are there parking spaces available near the Consulate of the Republic of Kosovo in Berlin?

There is parking for visitors near the building of the Embassy/ Consulate of the Republic of Kosovo and you may use it, if there is any free parking. In the same street, there is a blue parking area where you can park, while adhering to rules for the use of the parking lot.
14.Can I apply prior to expiration of the Passport’s validity period?
Persons who do not have a biometric passport of the Republic of Kosovo may apply to obtain a biometric passport of the Republic of Kosovo regardless of the validity period of their passport. Whereas, persons who hold a passport of the Republic of Kosovo, may apply for a new passport within 12 (twelve) months prior to the expiration of the validity period.
15.What are the procedures and the documents I need in order to obtain an Identity Card of the Republic of Kosovo at the Consulate of the Republic of Kosovo in Berlin?
The application procedures for an Identity Card are listed below, depending on your case. Also, the procedures below specify the documentation required when you apply for an Identity Card for the first time; application procedures in case of loss/damage or confiscation of ID card; for changing/renewing personal data, and for changing an UNMIK identity card with that of the Republic of Kosovo.

PROCEDURES OF APPLYING FOR AN IDENTITY CARD

Procedure of applying for identity card for the first time
To obtain an identity card for the first time, the applicant has to appear in person at the Consular Post in Berlin presenting the following documentation:
Birth Extract of the Republic of Kosovo;
Evidence of payment of the consular fee for this service in the amount of 40 Euro (Payment can be done at the Consulate if you have BANK card, or in lack thereof, at the Post Office, which is located at a close distance from the Consulate).
 
 

 
The procedure of application for identity card in case of loss, damage, confiscation
To obtain an identity card in case of loss/damage/confiscation, the applicant has to appear in person at the Consular Post in Berlin presenting the following documentation:
Birth Extract of the Republic of Kosovo;
Copy of identity card or Passport, if any;
Police/Court report, in case of loss/confiscation;
Damaged identity card, in cases of identity card damage;
Evidence of payment of the consular fee for this service in the amount of 40 EURO (Payment can be done at the Consulate if you have BANK card, or in lack thereof, at the Post Office, which is located at a close distance from the Consulate).
Obtaining identity card for change/renewal of personal data
To obtain an identity card of the Republic of Kosovo, in case of change/renewal of personal data, the applicant has to appear in person at the Consular Post in Berlin presenting the following documentation:
Old identity card, which must be invalidated;
Birth Extract with current data;
Evidence of payment of the consular fee for this service in the amount of 40 EURO (Payment can be done at the Consulate if you have BANK card, or in lack thereof, at the Post Office, which is at a close distance from the Consulate).

Change of UNMIK identity card with that of the Republic of Kosovo

To change UNMIK identity card with that of the Republic of Kosovo, the applicant has to appear in person at the Consular Post in Berlin presenting the following documentation:
Birth Extract;
UNMIK identity card (if possessed by the applicant);
Evidence of payment of the consular fee for this service in the amount of 40 Euro (Payment can be done at the Consulate if you have BANK card, or in lack thereof, at the Post Office, which is located at a close distance from the Consulate).

THE PROCEDURE OF APPLYING FOR A PASSPORT
16.What are the procedures and which documents do I need in order to obtain a passport of the Republic of Kosovo at the Consulate of the Republic of Kosovo in Berlin?
Obtaining passport for persons under 18 (eighteen) years of age
To obtain passport for the first time, the applicant has to appear at the Consular Post in Berlin personally and be accompanied by both parents, presenting the following documentation:
Birth Extract;
A copy of a valid identity card for applicants from 16 (sixteen) years of age;
Evidence of parents’ identity (identity card, passport or driving license
If one parent has passed away, the child has to be accompanied by other parent. The death is proved by death certificate;
The decision of the court on the custody of the child, if parents are divorced
The child under custody has to be accompanied by the custodian (Decision on Custody);
Authorization statement stamped by a notary or competent authority, if one parent is absent
Parent statement stamped by a notary or competent authority who states, under criminal and material liability, that he is not aware of the residence of other parent or any unreasonable refusal by the parent;
Evidence of payment of the consular fee for this service in the amount of 80 Euro (Payment can be done at the Consulate if you have BANK card, or in lack thereof, at the Post Office, which is located at a close distance from the Consulate).
Obtaining passport for persons over 18 (eighteen) years of age
To obtain passport for the first time, the applicant has to appear in person at the Consular Post in Berlin presenting the following documentation:
Copy of identity card (the data have to appear in the central registry system of civil status);
(Evidence of payment of the consular fee for this service in the amount of 100 EURO (Payment can be done at the Consulate if you have BANK card, or in lack thereof, at the Post Office, which is at a close distance from the Consulate).
Obtaining passport in case of a loss/damage/confiscation
To obtain the passport, in case of loss/damage/confiscation, the applicant has to appear in person at the Consular Post in Berlin presenting the following documentation:
 
A copy of identity card for persons over 16 (sixteen) years of age;
The police or competent authority report in case of lost passport;
In case of confiscation, the court’s decision allowing for a new passport;
Damaged passport, in case of passport damage;
Evidence of payment of the consular fee for this service in the amount of 100 EURO (Payment can be done at the Consulate if you have BANK card, or in lack thereof, at the Post Office, which is located at a close distance from the Consulate).
Obtaining passport in case of change/renewal of data
To obtain the passport, in case of change/renewal of data, the applicant has to appear in person at the Consular Post in Berlin presenting the following documentation:
A copy of identity card with current data for persons over 16 (sixteen) years of age;
Old passport (which must be invalidated);
For persons under 16 (sixteen) years of age, procedures according to the Article 12 of the Administrative Instruction No. 05/2015;
Evidence of payment of consular fee for this service. Evidence of payment of the consular fee for this service in the amount of 100 EURO (Payment can be done at the Consulate if you have BANK card, or in lack thereof, at the Post Office, which is located at a close distance from the Consulate).
Obtaining passport in cases of filled pages
To obtain the passport, in cases when pages are full with visas and border stamps, the applicant has to appear in person at the Consular Post in Berlin presenting the following documentation:
A copy of valid identity card for persons over 16 (sixteen) years of age;
Old passport, that must be invalidated;
For persons under 16 (sixteen) years of age, procedures according to the A Article 12 of the Administrative Instruction No. 05/2015 are applied;
Evidence of payment of the consular fee for this service in the amount of 100 EURO (Payment can be done at the Consulate if you have BANK card, or in lack thereof, at the Post Office, which is located at a close distance from the Consulate).
 
 
 
 
 
 
ISSUANCE OF A TRAVEL DOCUMENT FOR RETURN (TRAVEL CERTIFICATE)
17.What are my options for travelling to the Republic of Kosovo if my passport was lost, damaged, expired or if I have a newborn child (citizen of Kosovo), which has not yet been registered in the Consulate of the Republic of Kosovo in Berlin?
In aforementioned cases or in any other emergency or humanitarian cases, the Consulate of the Republic of Kosovo in Berlin is authorized to issue Travel Documents for Return to the Republic of Kosovo (one-way travel document) for citizens of the Republic of Kosovo. The expiration period of this document is 30 days from the date of issuance. You can travel with this document via ground or air transport, and then apply for a passport in the Republic of Kosovo. Please be advised, this document is only valid for travelling to the Republic of Kosovo and not for the return trip.
To obtain a travel certificate at consular posts of the Republic of Kosovo in Berlin, the applicant has to submit the following documents:
Completed form according to the Annex I of this Administrative Instruction (The Form can be obtained at the Consulate);
Report from the police or from relevant authorities of the receiving state, confirming that the passport is lost/stolen/confiscated;
A copy of the document of the Republic of Kosovo that proves citizenship of the applicant and a copy of a document with photo (residence permit, driving license) that proves the identity of the applicant;
Document (Passport), if it is damaged;
Two photos of ICAO (International Civil Aviation Organization) standard;
Evidence of payment of the consular fee for this service in the amount of 30 EURO (Payment can be done at the Consulate if you have BANK card, or in lack thereof, at the Post Office, which is located at a close distance from the Consulate
For minors under the age of 18 years old, the following document are also required;
Application (Application form can be obtained at the Consulate),
A copy of the parents’ passports;
Two photos of passport standard format
If the minor does not have a passport ( damaged, lost, or in the case of a newborn),then a copy of the birth certificate;
The minor must be accompanied by both parents,or one parent with a notarized authorization of the other parent or a Judgement on Divorce and Decision on Custody;



Application is done in person at the Consulate

Note: The Travel Certificate is only valid for 30 days from the date of issuance and only applies for one-way travels to Kosovo.
 
 
REGISTRATION OF BIRTHS
18.My child was born in Germany. Can I register the newborn baby at the Consulate of the Republic of Kosovo in Berlin, what is the procedure and what documents do I need?
Yes. You may register your new-born baby at the Consulate of the Republic of Kosovo in Berlin. The Consulate of the Republic of Kosovo in Berlin accepts applications for registration of facts of births (up to the age of 14) upon receipt of the application form, according to Appendix III for registration of child’s birth in the civil register of births in Kosovo. (The application form is obtained at the Consulate of the Republic of Kosovo in Berlin).
Registration of birth is done through a declaration in accordance with Articles 34 and 35 of the Law on Civil Status and the birth can be declared by one of the parents, adult person of the family, legal representative or guardian, mother's representative with special proxy and authorized persons in accordance with the paragraph 2 of Article 34 of the Law on Civil Status.
Documents required for the registration of a birth:
When the child is born outside the territory of the Republic of Kosovo by parents who are citizens of Kosovo:
A copy of the international birth certificate of the child where the names of both parents are written (Geburtsregister);
Parents' birth extracts;
Copies of identity documents (passport or identity card) of both parents;
The presence of one of the parents;
Evidence of payment of the consular fee for this service in the amount of 30 EURO (Payment can be done at the Consulate if you have BANK card, or in lack thereof, at the Post Office, which is located at a close distance from the Consulate).
When the child is born outside the territory of the Republic of Kosovo by one parent who is a citizen of Kosovo, and the other parent who is a foreign citizen or has unknown citizenship:
A copy of the international birth certificate of the child where the names of both parents are written;
Copies of identity documents of parents;
Written consent from the parent, with foreign or unknown citizenship, for registration of the child, certified by the notary or the competent authority;
The presence of both parents, and legal evidence in the absence of one of the parents;
The exception from paragraph 4 of this Article, the registration of children over 14 years of age should be accomplished through the acquisition of citizenship procedure;
Evidence of payment of the consular fee for this service in the amount of 30 EURO. (Payment is made at the Consulate if you have a BANK card or, in case you have no such card, at the Post Office, which is located near the Consulate).
When the child is born outside the territory of Kosovo by one parent who is a citizen of Kosovo while the other parent is unknown:
A copy of the international birth certificate of the child that includes Kosovo citizen as a parent and the other one as "unknown";
A copy of mother's valid identification document;
Mother's birth extract;
Evidence of payment of the consular fee for this service in the amount of 20 EURO(Payment can be done at the Consulate if you have BANK card, or in lack thereof, at the Post Office, which is located at a close distance from the Consulate).
 
REGISTRATION OF MARRIAGES
19.Can I register my marriage at the Consulate of the Republic of Kosovo in Berlin, what is the procedure and what documents do I need?
Yes. The Consulate of the Republic of Kosovo in Berlin provides the services of registering marriages concluded outside the territory of Kosovo between two citizens of the Republic of Kosovo and in cases where one of them is a foreign citizen. To register the marriage, one of the spouses must appear in person at the Consular Post and bring the following documentation:
Original international marriage certificate (Eheregister);
Copies of valid identification document of both spouses;
Birth extract of the spouse with Kosovo citizenship;
Evidence of citizenship of foreign citizen (Passport);
Evidence of payment of the consular fee for this service in the amount of 30 EURO (Payment can be done at the Consulate if you have BANK card, or in lack thereof, at the Post Office, which is located at a close distance from the Consulate).
Conclusion of marriages between two Kosovo citizens
The Consulate of the Republic of Kosovo in Berlin is authorized to conclude marriages between two citizens of the Republic of Kosovo, on this occasion, the future spouses must appear in person at the Consular Post and bring the following documentation:
Valid identity cards or passports of the Republic of Kosovo;
Birth extracts of the Republic of Kosovo for both spouses;
Evidence/residence certificate that proves the marital status of the spouses in the foreign country (marital capacity);
If the citizen is under adulthood age, court decision allowing the conclusion of marriage should be attached to the request;
Evidence of payment of the consular fee for this service in the amount of 30 EURO (Payment can be done at the Consulate if you have BANK card, or in lack thereof, at the Post Office, which is located at a close distance from the Consulate).
Conclusion of marriages when one is a citizen of Kosovo and the other a foreign citizen
The Consulate of the Republic of Kosovo in Berlin is authorized to conclude marriages outside the territory of Kosovo between a citizen of the Republic of Kosovo and a citizen of another citizenship, on this occasion, the future spouses must appear in person at the Consular Post and bring the following documentation:
Valid identity card or passport of the Republic of Kosovo;
A copy of valid passport of foreign citizen;
Birth extract of Kosovo citizen;
Birth certificate or equivalent document certifying the birth records of foreign citizen;
Evidence/residence certificate that proves the marital status of the spouses in the foreign country (marital capacity);
If the citizen is under the adulthood, court decision allowing the conclusion of marriage should be attached to the request;
Evidence of payment of the consular fee for this service in the amount of 30 EURO(Payment can be done at the Consulate if you have BANK card, or in lack thereof, at the Post Office, which is located at a close distance from the Consulate).
 
REGISTRATION OF DEATHS
The Consulate of the Republic of Kosovo in Berlin is authorized to register the facts of death occurring outside the territory of the Republic of Kosovo. The declaration/notification may be made by:
 
Every adult member of the family of the deceased;
The next of kin relative of the deceased;
For the persons without relatives or for the found bodies, the declaration/notification is made by an authorized person or by the competent institution in the territory where the death occurred;
For deceased persons who have not registered birth, first must register the birth and then death.
Declarant must bring the following documentation:
 
Original international death certificate of the citizen or a death certificate issued by the relevant institution in the country where the death occurred;
A copy of the identification document of the deceased person;
Personal identification document of the declarant.
 
Note: There is no fee for this Consular Service.
 
 
OBTAINING CIVIL STATUS DOCUMENTS
20.Can I obtain Civil Status documents (Certificate/Extract) at the Consulate of the Republic of Kosovo in Berlin?
Yes. If you are registered in the electronic civil status system, you may get/obtain civil status documents at the Consulate of the Republic of Kosovo in Berlin, based on the Law on Civil Status and the Administrative Instruction on civil status documents. If you are not registered in the electronic civil status system, then you should personally contact your Municipality and ask them to enter you in the electronic civil status system.
The documents you may obtain at the Consulate if you are registered in the electronic civil status system:
Birth certificate;
Extract from the central civil status registry;
Certificate of citizenship;
Marriage certificate;
Death certificate;
Certificate of residence;
Certificate of marital status;
A family statement;
Certification from the archive;
Evidence of payment of the consular fee for one of these services (obtaining Civil Status documents (Certificate/Extract) in the amount of 20 EURO. (Payment is done at the Consulate if you have a BANK card or, in lack thereof, at the Post Office, which is located at a close distance from the Consulate).
21.I have planned to go on vacation in the Republic of Kosovo by land, but the children do not have an ID card as they are younger than 16 years old. For transit through the territory of Serbia I am required to have a Birth Certificate of the Republic of Kosovo with a photograph. Can the Consular Mission in Berlin help me in this regard?
The Consulate of the Republic of Kosovo in Berlin is authorized to issue Birth Certificates with photographs for persons younger than 16 years old who do not have an ID card of the Republic of Kosovo.
22.Can I apply at the Consulate of the Republic of Kosovo in Berlin for acquiring citizenship of the Republic of Kosovo?
Yes. The Consulate of the Republic of Kosovo accepts the applications of the citizens for acquiring the citizenship of the Republic of Kosovo. The submission of application for acquiring citizenship must be made in person, by submitting the following documents:
The applicant's birth certificate;
Birth extract of the parent with Kosovo citizenship;
Consent of the child older than 14 (fourteen) up to 18 (eighteen) years of age;
Written consent of the parent who does not possess Kosovo citizenship, notarized;
Kosovo marriage certificate;
Evidence of a valid residence permit in the Republic of Kosovo for 5 (five) years;
Marriage certificate that shows at least 3 (three) years of marriage and at least 1 (one) year of legally residing in the RKS before the submission of the application;
Evidence from the Tax Administration of Kosovo and the Municipal Tax Office of Kosovo on the fulfilment of tax obligations;
 
Document that proves adequate housing conditions, namely sufficient funds to ensure the livelihood for himself/herself and the persons for whom he/she is responsible;
Evidence that he/she is not under investigation and that he/she is not convicted of criminal offenses issued by the competent court in the RKS and the competent authority of the foreign country from where the Applicant comes, namely where he/she resided during the 6 (six) recent months;
The written sworn declaration that he/she recognizes the constitutional and legal order of the Republic of Kosovo;
 
Evidence of payment of the consular fee for this service in the amount of 50 EURO for the application, and 250 EURO upon receipt of the decision. (Payment is made at the Consulate if you have a BANK card or, in case you have no such card, at the Post Office, which is located near the Consulate).
 
23.Can I apply at the Consulate of the Republic of Kosovo in Berlin for deprivation of the citizenship of Kosovo, by release?
 
Yes. The Consulate of the Republic of Kosovo in Berlin accepts the applications of citizens for deprivation of citizenship of the Republic of Kosovo by release. Submission of application for deprivation of citizenship by release must be made in person, by submitting the following documents:
 
Evidence of possession of citizenship of another country or guarantee that this citizenship will be granted;
Birth extract/certificate;
A copy of a valid identification document;
Evidence of residence in a foreign country;
Evidence of latest residence in the Republic of Kosovo;
Evidence from Tax Administration of Kosovo and the Municipal Office for Property Tax (on fulfilment of tax obligations);
Evidence from the Municipal Centre for Social Work;
Evidence issued by the police and the court of the Republic of Kosovo that the applicant is not under investigation or convicted of criminal offenses;
Evidence issued by the competent authority of a foreign country, whose citizen is the applicant, or the country in which the applicant had resided last, not older than six (6) months, that the applicant is not under investigation or convicted of criminal offenses;
Affidavit that citizen seeking release is not a civil servant (judge, public prosecutor, police officer, etc.) and;
Evidence of payment of the consular fee for this service in the amount of 50 EURO for the application, and 400 EURO upon receipt of the decision. (Payment is done at the Consulate if you have a BANK card, or in lack thereof, at the Post Office, which is located at a close distance from the Consulate).
24.Can one apply for deprivation of the citizenship of the Republic of Kosovo by release for minors at the Consulate of the Republic of Kosovo in Berlin?
Yes. The application for deprivation of citizenship by release for minors (under 18 years of age) is submitted by one of the parents, in the same application submitted by the parent(s) to the consular post of the Republic of Kosovo, submitting the following documents:
Evidence of possession of citizenship of another country or guarantee that this citizenship will be granted;
Birth extract;
A copy of the identity document of the minor, if in possession;
Birth extracts of parents;
Evidence of residence in the foreign country where he/she is residing;
Evidence of the latest residence of parents in the Republic of Kosovo;
Copies of identity documents of both parents;
Consent of the minor older than 14 (fourteen) up to 18 (eighteen) years of age;
Written statement of consent from both parents certified by the notary;
Evidence of payment of the consular fee for this service in the amount of 50 EURO for the application, and 200 EURO upon receipt of the decision. (Payment is made at the Consulate if you have a BANK card, or in lack thereof, at the Post Office, which is located at a close distance from the Consulate).
25.What other consular assistance and what kind of certificate can the Consulate issue me?
In addition to the aforementioned consular services, the Consulate of the Republic of Kosovo in Berlin also provides consular assistance to citizens of the Republic of Kosovo and foreign citizens, as provided in the Law and Regulation on Consular Service of the Republic of Kosovo.
In this regard, the Consular Officer may, upon submitted written request, issue certificates of any kind in accordance with applicable laws and regulations.
Certificates of any kind mean, but are not limited to: a certificate for the return in Kosovo of the dead body of the Kosovo citizen; certificate of authenticity of documents; certificate of citizenship.
Issuance of certificates related to certain confirmations is only made upon receipt of relevant documentation confirmed by the responsible institutions in the Republic of Kosovo.